Executive Director
Description
Executive Director: Position Description
Full Time with Benefits - Salary DOE
- Salary DOE: $85,000-95,000
- 36-40 hours per week
- Medical, vision and dental benefits
- IRA matched contributions
- 6 weeks paid time off
- Discounted Pet Food & Services
Summary Statement: The Stafford Animal Shelter (SAS) is celebrating our 25th anniversary as an open-door facility. The SAS practices progressive shelter medicine with an open adoption and managed intake approach. Our mission is to prevent animal distress by caring for displaced animals, facilitating adoptions and reunions, minimizing pet overpopulation and pioneering humane education & community outreach. We are looking for a dynamic, emotionally mature, capable individual that can continue to lead our thriving team.
Role: The Executive Director (ED) assumes a multifaceted role in the success of Stafford Animal Shelter as a whole by managing key functions and operations such as budgeting, fundraising and supporting shelter excellence. The ED will also provide exceptional marketing, employee leadership, and community engagement.
Essential Functions:
Personnel
- Works with Director of Operations (DOO) and Director of Administration (DOA) to oversee shelter employees, policies and benefits.
- Develops team concept, team building and work ethic.
- Maintains a working environment that encourages occupational and organizational growth. Identifies staff needs for training; develops staff for growth into future posts.
Fundraising
- Prepares annual fundraising plan, oversees implementation and makes progress reports to Board of Directors.
- Oversees planning, implantation, and evaluation of fundraising events.
- Fosters beneficial relationships with donors in the community such as individuals, businesses, corporations and foundations. Meets with potential donors to explain the organization’s mission, philosophy and programs and cultivates interactive relationships based on supporter’s interests.
- Completes research and preparation of grant applications and submission of reports.
- Maintains current and potential granter and donor lists.
- Oversees development of the organization’s planned giving efforts.
- Actively participates in endowment fundraising.
Public Relations & Outreach
- Represents the shelter as chief spokesperson. Seeks out and maintains community contacts with government officials, agencies, civic groups and the media.
- Works with key staff and the Board to develop effective community relations and attend outreach events.
- Writes and produces outreach publications and tri-annual newsletter, “Animal Tales”.
- Develops and curates engaging content for social media platforms, including creation and editing of written, video, and photo content. Maintains unified brand voice on behalf of organization’s mission.
- Collects and tracks community donation boxes, checks in with businesses and establishes new relationships.
Budgeting
- Oversees the shelter's financial health, including budgeting, forecasting, and financial reporting.
- Works closely with Director of Administration to monitor shelter finances and presents quarterly financial reports to the Board of Directors, as well as monthly cash flow analysis, outlining income and expenses.
- Works with the Board to prepare an annual operating budget. Guides development and execution of all Shelter programs and ensures their operation within the annual budget.
- Negotiates the Shelter’s annual contracts with City and County officials. Develops and maintains working relationships with all governments within the Shelter’s service area.
Programs
- Works with the DOA and DOO to develop and implement animal welfare and community programs. Ensures that care and services are provided in accordance with current laws, rules, regulations and standards.
- Works with the DOO to ensure all animal care and medical programs are administered humanely.
- Evaluates the effectiveness of programs and participates in problem-solving and quality improvement efforts throughout the shelter.
- Maintains a cohesive relationship with Shelter Veterinarians to ensure commitment to current, evidence-based animal welfare standards, humane measures and fiscally responsible practices.
Infrastructure
- Ensures that equipment, building(s), grounds and other facilities are properly maintained and safe for staff, visitors and animals.
Long Range Planning
- Works with Board, staff, and relevant community partners to develop and implement long range plans, programs, strategies and funding sources in response to community needs.
- Assures the Shelter philosophy, mission and strategic plan are relevant and practiced throughout the organization and recognized throughout the community.
- Oversees endowment plan and develops growth strategies.
Professional Development
- Keeps abreast of trends and issues in the animal welfare field.
- Participates in professional organizations, continuing education and networks with other executive directors.
- Develops and maintains working relationships with regional animal care organizations, industry leaders and grantors.
Relationship with the Stafford Animal Shelter Board of Directors
- Serves as liaison between the board and staff.
- Meets regularly with the Board to present operating reports, apprise of important issues, problems and new ideas.
- Maintain professional appearance and personal conduct.
- Follow all SAS policies and procedures.
- Attend meetings as requested.
- Submit to a background and credit check.
Other
Requires frequent lifting and carrying items weighing up to 30 pounds unassisted, assisting and transferring animals. Requires frequent bending, reaching, repetitive hand movements, standing, walking, squatting, and sitting, with some heavy lifting, pushing, and pulling exerted regularly throughout a regular work shift. Requires exposure to communicable diseases, bodily fluids, and other conditions common to a shelter environment.
Minimum Qualifications
• Bachelor's degree
• Understanding of, and ability and willingness to uphold the mission of the Stafford Animal Shelter
• Experience in animal welfare preferred.
• Understanding of the nature of rural Montana animal care culture preferred.
• Non-Profit experience preferred.
• Supervisory or equivalent management position experience preferred.
• Demonstrated experience and success in fundraising, public relations and marketing.
• Strong Interpersonal Skills: Able to communicate clearly both verbally and in writing, a positive personality, a team player, one who empowers staff and collaborates with the Board and the community.
• Strong Customer Service Skills
• Strong Organizational Skills
• Strong financial acumen and experience in budgeting and financial analysis.
• Familiarity with human resources practices
• MS Office Suite, Excel, QuickBooks, database, email competence and cloud-based platforms.
• Ability and willingness to uphold the Stafford’s euthanasia policy.
• Willingness to become a Licensed Montana Certified Euthanasia Technician
Additional Responsibilities as directed by the Board of Directors of Stafford Animal Shelter.
How to Apply
Please email cover letter and resume to Stafford Vice President, Darcy Cook: darcycookmspt@gmail.com.